Position Title: HR Payroll Coordinator / Office Administrator
Location: Raleigh, North Carolina (Onsite)
Employment Type: Part-Time (24 hours per week)
About the Company:
At TopQuadrant, we make data meaningful and accessible. We help the world’s largest organizations break down data silos to empower teams to make better decisions, faster. Our flagship product, TopBraid EDG is the most practical deployment of knowledge graphs and semantic technology in the market, and allows Fortune 1000 companies to empower discovery, governance, and security of organizational data to enable the creation of the world’s most important technologies.
The role:
The HR-Payroll Coordinator/Office Administrator is a key role based in our Raleigh, NC office working 24 hours per week. This position has responsibility for a wide range of duties to support the organization’s employees and business objectives related to: office administration, payroll and benefits administration, recruitment activities, onboarding and offboarding, and other diverse tasks as assigned.
What you’ll be doing:
HR-Payroll Administration:
Process payroll accurately and punctually, adhering to company policies and regulatory requirements.
Verify timekeeping records, reconcile discrepancies, and ensure compliance with relevant labor laws.
Address payroll inquiries from employees promptly and professionally, resolving any issues efficiently.
Assist with job postings, candidate sourcing, and coordination of interviews/references to support hiring of talent.
Coordinate onboarding and offboarding tasks such as new hire set-up/termination in HR systems including benefits enrollment, equipment procurement and return, and communication with employees to ensure seamless processes.
Support additional HR related activities as needed.
Office Administration:
Manage office supplies inventory, ensuring adequacy of stock levels and timely replenishment.
Coordinate office maintenance and repairs, liaising with relevant vendors as necessary.
Organize and oversee office events and meetings, including scheduling, venue booking, and catering arrangements.
Efficiently handle incoming and outgoing correspondence through various channels, maintaining professionalism at all times.
Establish and maintain organized filing systems, both electronic and physical, to ensure easy retrieval of documents.
Assist in the preparation of reports, presentations, and other documents as needed.
Provide some general administrative support to CEO and President such as calendar maintenance and travel scheduling.
Your superpowers
Proven experience in office administration and HR-payroll administration roles, preferably in a similar industry.
Familiarity with payroll software (e.g., ADP) and Google Apps a plus.
Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.
Excellent attention to detail and accuracy, coupled with the ability to maintain confidentiality.
Knowledge of payroll regulations, laws, and best practices.
Exceptional communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
A collaborative team player with the capacity to work independently when required.
Your currencies
3+ years of experience in HR / Payroll and Office Administration roles.
Certificate or degree in business administration, accounting, human resources or a related field preferred.
Working at TopQuadrant is best exemplified by our values:
Possibility (aka the “Why Not” mentality): We embrace new ideas and ways of thinking because we never let an opportunity to “level up” pass us by. Piloting and testing good ideas will keep us learning. In general, moving faster is better.
Humility (aka “Gate check your baggage”): Best ideas win. We check our assumptions and our egos at the door. Titles, the “the way things were,” or “should have been” just don’t matter. The best ideas focus on the greater good. When in doubt, customers (and customer value) knows best.
Ownership: Finish lines matter. We expect ourselves and each other to step up and own processes and outcomes to completion. We give credit, let decision makers decide, ask for and give feedback, point fingers inward first, examine every cost, and never make excuses because that’s what makes great teams great.
Partnership: Customers value us because we provide them with superpowers they’ve never had. We do not simply provide a product or service, we engage as equal partners in their solution. We influence the outcome and express our expertise and opinions unapologetically. And when we succeed, we share in the value we deliver because we value our time, our technology, and ourselves.
Teamwork: Be the person you’d want to work with. Build each other up.